July 2017 Minutes

REGULAR MEETING OF THE

MELVIN VILLAGE BOARD

July 11, 2017

The meeting was opened @7:03 PM by President Harold Forbes with the Pledge to the Flag followed by Village Clerk Lynn Duke giving a short prayer. Others present were: Trustees Glen Netherton, Wm. Curtis, Dennis Manson, Mario Martinez, Angel Benninger and Vern Shapland. Also present were: Village Maintenance Supervisor Larry Boundy, Village Water Supervisor Alan Thackeray, guests Lindsay & Julie Fancher and Isadore Ortiz.

The minutes were read from the previous meeting by Clerk Duke. Hearing no additions or corrections, Angel Benninger made the motion to approve the minutes as read, seconded by Vern Shapland. Vote: 6-yes, 0-no. MC.

Before any other business was conducted, Clerk Duke swore in the newest member of the Board, Mario Martinez.

Guests were recognized; first to speak was Lindsay Fancher. He questioned why a resident had to pay a fine for putting up a fence. He was told it wasn’t a fine but a permit that is required in accordance with our existing Fence Permit Ordinance. He also yelled at a Board member and was using unsavory language. He was invited to leave the building, which he did.

One of the Board members left the meeting soon after leaving five (5) members to continue to conduct the business.

Next to speak was Mr. Ortiz. He asked about the job the Village has open as Water Meter Reader for which an ad had been run in the Ford County Record. Mr. Ortiz was the only applicant. The Board discussed it for a minute and then Vern Shapland made the motion to hire Mr. Ortiz. The second came from Dennis Manson. Roll Call Vote: A. Benninger-yes, M. Martinez-yes, V. Shapland-yes, W. Curtis-yes, and D. Manson-yes. MC. Mr. Ortiz was told that between the former meter reader and Larry Boundy, he would be trained over the next couple of months.

 

Village Maintenance Reports: Larry Boundy/Alan Thackeray

Larry:

*Flushed hydrants

*Oiled door on back of Community Hall

*Will spray alleys for weeds

Alan:

*Water Solutions Limited came in to do some tests because of complaints of rust. Chemicals were about right but adjusted a smidge.

*Everything else seems to be okay.

 

Bill Curtis made the motion to accept the reports, seconded by Dennis Manson. Vote: 5-yes, 0-no. MC.

 

Treasurer’s Report:

*A report was presented and with little discussion about it, the report is filed for audit.

*Bills in need of payment were presented. Hearing no questions, Vern Shapland made the motion to pay the bills, seconded by Dennis Manson. Roll Call vote: M. Martinez-yes, A. Benninger-yes, V. Shapland-yes, W. Curtis-yes, D. Manson-yes. MC.

 

Water Collector’s Report:

The water report was presented. Clerk Duke told of a NSF check and that a letter was being sent letting the person know that they needed to immediately made good on the check or it would be turned over to the State’s Attorney and their water service would be discontinued. Other than that the report was per usual. Vern Shapland made the motion to accept the report, seconded by Dennis Manson. Vote: 5-yes, 0-no. MC.

 

COMMITTEE REPORTS

Park: Sharon Forbes

Sharon reported they are trying to accumulate money in the Park Fund to purchase new playground equipment. The Committee has been having fund raisers for a number of years. Sharon reported that the beginning balance should be $7,850.32 and that they made $1754.00 at the 4th of July Celebration selling funnel cakes. Many dedicated volunteers assisted in that endeavor this year as it has also been in years past. She also said that her Committee had sent out letters to residents and area businesses making a plea for a donation to help with the playground equipment. That letter called for the donations to have a note in the memo line designating that the money was to go to the Old School Park Fund. Thus far they have received several donations, some with a significant amount for the fund.

Streets, Alleys, Water, Drainage, Trees: Glen Netherton/Angel

Benninger/Dennis Manson

No Report

Nuisance, Public Health & Animal Control: Vern Shapland/ Wm. Curtis/ Mario Martinez

*Two yards were brought up that are in need of mowing and weeding.

*One resident has had authorities called about their dogs having no shelter in the heat and/or food and water.

Government & Insurance: Lynn Duke

No Report

Old Business: Clerk Duke said only one bid was received for the surplus property that the Village has for sale. She and President Harold Forbes opened the bid for $2536.00 from Mark and Zina Tabor of New York who own the property to the north of the property they bid on... Vern Shapland made the motion to accept the bid, seconded by Dennis Manson. Roll Call vote: D. Manson-yes, W. Curtis-yes, V. Shapland-yes, A. Benninger-yes and M. Martinez-yes. MC.

New Business:

*There are two house trailers on South Thompson St. that are eye sores and something needs to be done with them. The owners need to do something soon or face the next step that the Village will have to take. One of those has an abandoned car in the back of the trailer that needs to be tagged.

*Clerk will put an ad in the paper asking for bids on the demolition of the old gas station at the cornet of Main and Green St.

 

Hearing no other business to be discussed, Vern Shapland made the motion to adjourn, seconded by Wm. Curtis. Vote: 5-yes, 0-no. MC

Meeting adjourned @ 7:45 PM

 

/s/ Harold Forbes /s/ Lynn Duke

Village President      VillageClerk