May 2016 Minutes

MAY 10, 2016

REGULAR MEETING OF THE

MELVIN VILLAGE BOARD

The meeting was opened by Glen Netherton (President Pro-tem) with the Pledge to the Flag @ 7:05 PM. Following the Pledge, Village Clerk Lynn Duke gave a short prayer. Those present beside Netherton and Duke were: Village Treasurer and Water Collector Judy Schall, Trustees Brian Grady, Jimmy Moore, Vern Shapland, Wm Curtis, and Chris Dawson. Also present were: Village Maintenance Supervisor Larry Boundy, Village Water Supervisor Alan Thackeray, Community Hall Custodian Joe Cornell and guest Joe McGuire.

The minutes from the previous meeting were read by Clerk Duke. After a small correction, Vern Shapland made a motion to accept the minutes as corrected, seconded by Jimmy Moore. Vote: 6-yes, 0-no. MC.

Visitors:

*Joe McGuire came to tell the board about an overspray from the field (Scott Shoemaker’s) west of Thompson Street that had done damage to plants, yards and trees both on private property and Village property. The Village said that a representative from the spraying company would be here on Wednesday to assess the damage and we would go from there. It was mentioned that we should have someone here to look at the trees to see if there will be any long term effect. Glen will call Raup’s Greenhouse and see if he can get someone from there to come up.

*Joe Cornell would like water to his recently purchased property (Breeden’s).  The Board told him to talk with Larry about options and costs.

Village Maintenance Reports: Larry Boundy/Alan Thackeray

Larry said:

*Flushed hydrants

*Sprayed and did some weed eating

*Water tower is worse than first thought, will have to have an 8 inch band around top then weld/fix all cracks and then another 8 inch band over all. Clouse Inspection said they would do work for same bid although more work. Some Board members did not want to do that and asked Larry to get a new bid. Vern Shapland made a motion to that affect, seconded by Wm. Curtis. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, and C. Dawson-yes. MC.  Clouse Inspection would also come every two years and do an inspection for $1500.00. No decision was made on that.

*Dumpsters- get another dumpster. The one that is there is over-full and there are things that should not be in there such as tires and electronics. There seems to be no way to monitor the comings and goings of the people to the dumpster. Glen will call about another dumpster. Vern will redo the sign that is uptown to describe what can and cannot be dumped. It will also have the charge for tire disposal.

Alan said:

*Went to class last Thursday, it was a math class for operators.

*One more class this month and one in June. He is also to attend a class in August in preparation for water test.

Glen asked Larry to take a look at fixing the southeast corner of Center and Second.

Brian Grady made a motion to accept the Maintenance Reports, seconded by Chris Dawson. Vote: 6-yes, 0-no. MC.

Treasurer’s Reports: Judy Schall

*Judy presented the Treasurer’s Report. With no questions, the report is filed for audit.

*Judy then presented the bills in need of payment. There were a couple of questions and then Chris Dawson made a motion to pay the bills, seconded by Jimmy Moore. Roll Call vote: C. Dawson-yes, W. Curtis-yes, G. Netherton-yes, V. Shapland-yes, J. Moore-yes, and B. Grady-yes. MC.

*Judy also mentioned that she needed to re do the Sam’s Club Card.

Water Collector’s Report: Judy Schall

*Judy presented the Water Collector’s Report for the Board to look over. Vern Shapland asked if we should raise the deposit for renters from $100.00 to $150.00. After some discussion, Vern Shapland made the motion to raise the deposit for renters to $150.00, seconded by Wm. Curtis. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, and C. Dawson-yes. MC.

*The question was brought up about the water bill going up. It needs to be done in May every year if indeed that is the pleasure of the Board... Judy and Larry thought we did not do it last year, some of the Board thought we did. But either way, it was decided not to raise them this year.

Wm. Curtis made a motion to accept the Water Report, seconded by Vern Shapland. Vote: 6-yes, 0-no. MC.

COMMITTEE REPORTS

Park: Sharon Forbes

No Report

STREETS, ALLEYS, WATER, DRAINAGE, TREES: Jimmy Moore/ Glen Netherton

*There are more trees that need to be cut down. There needs to be an adjustment to the budget if we do much tree work. The Board decided to change the budget line for trees to read $18,000 with the intention of putting a cap on the tree cutting at $14,000, leaving $4,000.00 for any storm or other problems that may cause tree work to needed.

NUISANCE & PUBLIC HEALTH: Wm. Curtis/Brian Grady/ Wm. Curtis

*Took a tour of town and also took pictures. Talked with Jonathon and he is to get back with committee soon. Some tickets were issued, not sure if they have been paid. Clerk Duke said that she has a form letter for mowing of grass/weeds that could be sent to people first instead of paying Jonathon to give warnings for that. If they do not mow after that then Jonathon could ticket them.

*Dan Milligan’s time is up so the attorney will be contacted again.

AMIMAL CONTROL & VILLAGE IMPROVEMENT: Chris Dawson

No Report

VILLAGE GOVERNMENT AND INSURANCE: Lynn Duke

No Report

OLD BUSINESS

None

NEW BUSINESS:

*Community Hall rental:

Church: $150.00

Judy’s music: $40.00

Kitchen Fundraiser @ music time: $35.00

Other Fundraisers: $50.00 for Hall +$35.00 if kitchen is used

Parties: $50.00 + $35.00 if kitchen is used

Organizations: $20.00

Coffee shop: 00.00

Card night: same as before

Movie night: 00.00

Fair stuff: 00.00

Fire Dept. training: 00.00

I may have some of this wrong, if so I will correct it. So many people were talking I am not sure I got it all correct.

*Use of kitchen constitutes using the stove in kitchen or the grill in back to cover gas or use of electric roasters because of the electricity that they draw. Fundraisers for music use a lot of electricity with roasters, etc so they will pay the $35.00 fee.

*It was noted that the coffee folks/exercisers put all of the money they take in back into the community in one way or another. There is No Profit. Their next project is a new awning for the Community Hall which is estimated to cost $1100.00 +.

Chris Dawson made the motion to adopt these prices, seconded by Vern Shapland. Vote: 6-yes, 0-no. MC

*The 2016-2017 budget was presented for approval. Vern Shapland made the motion to approve with the change in the tree expense, seconded by Chris Dawson. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, and C. Dawson-yes. MC.

*It was brought up that the bank signatures need to be changed for Glen Netherton to be able to sign checks. His signature would replace that of Wm. Curtis. Chris Dawson made a motion to change the signature card from Wm Curtis to Glen Netherton, seconded by Brian Grady. Roll Call Vote: Chris Dawson-yes, W. Curtis-yes, V. Shapland-yes, J. Moore-yes, B. Grady-yes. MC. (G. Netherton abstained.)

*Glen asked about planting trees, the Board said wait until fall and see how many trees are cut down and how many the Tree Committee thinks need to be replaced.

The Board went into closed session @ 8:55 to discuss financing (if need be) the new Village truck and the pipe work, if indeed there is any pipe work.

The Board came back into regular session @ 9:01 PM.

Upon returning from closed session and hearing no other business to discuss, Vern Shapland made the motion to adjourn, seconded by Chris Dawson. Vote: 6-yes, 0-no MC.

Meeting adjourned @ 9:03 PM.