July 2015 Minutes

JULY 14, 2015

REGULAR MEETING OF THE

MELVIN VILLAGE BOARD

Then meeting was called to order @ 7:03 PM by Village President Harold Forbes with the reciting of the Pledge to the Flag. Village Clerk Lynn Duke gave a short prayer. Those present beside President Forbes and Clerk Duke were: Village Treasurer and Water Collector Judy Schall, trustees Brian Grady, Vern Shapland, Glen Netherton, W. Curtis, and Chris Dawson. Trustee Jimmy Moore was absent. Also present were: Village Water Supervisor Alan Thackeray, Press Rep. Jean Thackeray and our auditor Stan Feller. Village Maintenance Supervisor Larry Boundy was absent.

Minutes from the previous meeting were read by the Clerk. Hearing no additions or corrections, Chris Dawson made the motion to accept the minutes as read, seconded by Brian Grady. Vote: 5-0 yes, 0-no. MC.

Our guest and auditor, Stan Feller spoke first. He presented the Board members with a copy of the yearly audit. He also told that there is a new law on the books that requires that he be at a meeting to present the audit, explain any questions and etc. He asked for questions and Chris Dawson asked one which was answered to everyone’s satisfaction. The Board thanked him for his time.

VILLAGE MAINTENANCE REPORTS: Larry Boundy/Alan Thackeray

In Larry’s absence, Alan read a list that Larry had left for him to report.

*Flushed the dead ends

*Asked if he could order more “Clog Buster”. The Board wants more information so told Alan to relay the message to come back with request at next meeting.

*Used a borrowed bucket truck and saw to do some trimming of branches in the Village. President Forbes said that this should not happen because of insurance issues.

*Reported at least 12 residents were draining their sump pumps into ditch & roadways.

Need to again talk with the Little’s as this is a continuous thing with them. The problem needs to be addressed!

Alan reported:

*Changed circuit breaker to well # 4.

Ordered a barrel of poly-phosphate.

*Read his report of gallons pumped and daily usage, etc.

* Asked if he could use Joe Pabian to help with mowing in Larry’s absence. The Board agreed to use him as contract labor at the rate of $10.00 per hour.

Vern Shapland made the motion to accept the Maintenance Reports, seconded by Wm. Curtis. Vote: 5-yes, 0-no. MC.

Treasurer’s Report: Judy Schall

*Judy presented the Treasurer’s Report. She called attention to 6000-117 IL Funds-Water under Other Assets on page 1 of her report and asked could she pay the $10,000 that she annually pays to USDA (for water tower debt) from this fund instead of the regular general fund she usually pays it with. There was some discussion and it was tabled until a future time.

Hearing no questions or other remarks, the report has been filed for audit!

*Judy then presented the bills in need of payment. There again, no questions arose so Vern Shapland made the motion to pay the bills, seconded by Chris Dawson. Roll Call Vote: B. Grady-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, and C. Dawson-yes. MC.

WATER COLLECTOR’S REPORT: Judy Schall

*Judy presented the Water Collector’s Report. She also said the person who owed the big bill did pay it and that most people were caught up at this time.

Vern Shapland made the motion to accept the report, seconded by Wm. Curtis. Vote 5-yes, 0-no. MC.

COMMITTEE REPORTS

Park Committee: Sharon Forbes

No Report this time

Streets, Alleys, Water, Drainage, Trees: Glen Netherton/Jimmy Moore

Charles Glad gave a quote for tree work needing done in Village. It includes eight (8) trees cut down and many trimmed. The estimate given was for $18,000.  He does not have a stump grinder at this time but the Village thought they may get Randy Painter to do this operation. It was decided to call him and tell him to get started as they didn’t want him to accept another job and not have time to get some of the more important trees down and/or trimmed before winter.

Nuisance & Public Health: Vern Shapland/Brian Grady/Wm. Curtis

*Jonathon is all set to write tickets. He will write for yards in need of mowing right on to any other nuisance noted.

*The Clerk was asked to write an amendment to our nuisance ordinance prohibiting grass from being blown onto the street/roadway when mowing. She is to make a progressive fine starting at $50.00 for first ticket, $75.00 for second, and $100.00 for the third and any subsequent tickets within each mowing year.

Animal control, Village Improvement: Chris Dawson

No Report

Village Government & Insurance: Lynn Duke

Appraisal on Breeden property: We received the appraisal on the property for $5000.00. President Forbes thought it was a little high and called the appraiser who explained to him how the state requires an appraisal to be done.

Old Business:

*When we torn down the buildings adjacent to the Convenient store we said that we would paint or otherwise make the side look good. It has come to our attention that there is water getting into the store and we have not painted either. President Forbes agreed to contact some contractors who do this kind of work and get some estimates. It will probably have to have some tuck-pointing as well as a paint job.

New Business:

*The flag pole light needs repaired or replaced. President Forbes will contact Dave Boundy and ask him to do it. It was suggested that it be elevated so that kids cannot damage it again.

*A drain cover at 301 N. Crossley needs to be replaced. It could cause damage to a tire if someone ran over it. Glen Netherton will try to get to Paxton to purchase a new one and have Alan Thackeray remove the old one and replace it with the new one.

*The web site that the Village uses has been paid for in recent years by Judy Schall. The cost previously was $500.00 for three (3) years. She no longer feels that she should pay for it and the Board agreed with that. Some did not know that it was happening. Heretofore the Village will pay for the web site. Vern Shapland made the motion to have the web site owned solely by the Village of Melvin and that Clerk Duke be taught the ins and outs of said site. Chris Dawson seconded the motion. Roll Call vote: C. Dawson-yes, W. Curtis-yes, G. Netherton-yes, V. Shapland-yes, and B. Grady-yes. MC.

*The only way the web site may be paid for is with a credit/debit card. This brought up the Village having one to do things such as this. Chris Dawson who works at the main branch of the Farmer’s-Merchant’s Bank and with whom we do most of our banking business agreed to process this for us. He said that President Forbes and Treasurer Schall will have to sign for it which is no problem. Wm. Curtis made the motion to have Chris process this request for a debit/credit card, with President Harold Forbes and Village Treasurer Judy Schall having cards in their names pending their signatures being approved by the bank, seconded by Glen Netherton. Roll Call Vote: B. Grady-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, C. Dawson-yes. MC.

*The Community’s air conditioners are failing. They are probably at least thirty (30) years old. Popejoy’s for Fairbury gave an estimate of $9,319.00 for an energy efficient model. After much discussion, Glen Netherton made the motion to have the work done, seconded by Vern Shapland. Roll Call Vote: B. Grady-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes, and Chris Dawson-yes. MC.

Hearing no other business, Brian Grady made the motion to adjourn, seconded by Chris Dawson. Vote: 5-yes, 0-no. MC

Meeting adjourned @ 9:20 PM

________________________ Village President

________________________ Village Clerk