June 2015 minutes

JUNE 9, 2015

REGULAR MEETING OF THE

MELVIN VILLAGE BOARD

The meeting was called to order at 7:03 PM by President Harold Forbes with the Pledge of Allegiance followed by a short prayer given by Village Clerk Lynn Duke. Those present beside Forbes and Duke were: Village Treasurer and Water Collector Judy Schall, Trustees Vern Shapland, Wm. Curtis, Glen Netherton, Jimmy Moore, and Brian Grady. Trustee Chris Dawson was absent. Also present were: Village Maintenance Supervisor Larry Boundy, Village Water Supervisor Alan Thackeray, and Press Rep. Jean Thackeray as well as Sharon Forbes, Park Committee Chairperson.

Minutes from the last meeting were read by Clerk Duke. Judy Schall’s name was omitted so Vern made a motion to accept the minutes with Judy’s name being inserted, seconded by Brian Grady. Vote: 5-yes, 0-no. MC.

VILLAGE MAINTENANCE REPORTS: Larry Boundy/Alan Thackeray

Larry said:

*Flushed hydrants

*The work on West Street done

*Asked what to do about roads and using Motor Fuel Fund

Board asked what street needed to be done. Larry said West and Hunt were the worst. Vern Shapland made the motion to oil and chip those two streets, seconded by Glen Netherton. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes. MC.

*The class that he & Alan went to said it isn’t really necessary to flush hydrants every month. The Board said that the dead ends should be done every month and the rest every other month and see if they have any complaints or issues.

Alan said:

*That he and Larry went to the meeting in Park Forest and that they learned quite a bit. The meeting hit on maintaining compliance with EPA regulations, chlorination, flushing, cross connection and indication on poly scale.

Wm. Curtis made the motion to accept the reports, seconded by Jimmy Moore. Vote: 5-yes, 0-no. MC.

TREASURER’S REPORT: Judy Schall

*Judy presented the Treasurer’s Report. After the board reviewed it, it has been filed for audit

*Judy then presented the bills in need of payment. After several questions asked and figured out, Vern Shapland made the motion to approve the payment of the bills, seconded by Glen Netherton. Roll Call Vote: B. Grady-yes, V. Shapland-yes, J. Moore-yes, G. Netherton-yes, W. Curtis-yes. MC.

WATER COLLECTOR’S REPORT:

*Judy presented the report and the Board looked it over. The question arose about the large bill that was promised to pay $40.00 and would pay the remainder by the time she moves, probably in June. Judy will talk with her. Brian Grady made the motion to accept the report, seconded by Jimmy Moore. Vote: 5-0. MC.

COMMITTEE REPORTS

PARK: Sharon Forbes

*Sharon asked for the start up money for the 4th of July expenses for the Funnel cake stand that benefits the Park. Glen Netherton made the motion to get the money for her, seconded by Vern Shapland. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes. MC.

*Said that they had finished the flower bed clean-up.

*Reported that Lloyd Milligan is no longer interested in building the picnic tables.

STREETS, ALLEYS, WATER, DRAINAGE, TREES: Jimmy Moore/Glen Netherton

*Trees again discussed. We still don’t have anyone to cut or trim trees. Will continue to try to contact someone.

NUISANCE AND PUBLIC HEALTH: Brian Grady/Wm. Curtis/Vern Shapland

*Fairley’s on Crossley house, Rachel’s house, Cindy Turner Latham’s house…all need mowing soon.

Latham’s, hire someone to mow and put lien on property.

*Dumpster on order, will call when available and can be here unless he needs it somewhere else.

ANIMAL CONTROL AND VILLAGE IMPROVEMENT:

No Report

VILLAGE GOVERNMENT AND INSURANCE: Lynn Duke

*Lynn presented the Prevailing Wage Resolution to be adopted. Wm. Curtis made the motion to adopt, seconded by Glen Netherton Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes. MC.

OLD BUSINESS:

None

NEW BUSINESS:

*Judy presented the Budget and Appropriation Ordinance for May 1, 2015 through April 30, 2016. There were a couple of changes from the Proposed Budget. After looking at the changes and agreeing with them, Vern Shapland made the motion to adopt the budget, seconded by Wm. Curtis. Roll Call Vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes. MC.

*Harold presented a letter from the Sibley 4th of July Committee asking for a donation. In the past few years the Board had approved donating $200.00 and decided to do that again. Vern Shapland made the motion to send a $200.00 donation, seconded by Glen Netherton. Roll Call vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, G. Netherton-yes, W. Curtis-yes. MC.

*Glen Netherton asked if Joe Fortner had been called about mosquito spraying. President Forbes said he would call him to have that done

Hearing no other business, Vern Shapland made the motion to adjourn, seconded by Glen Netherton. Vote 5-yes, 0-no. MC.

Meeting adjourned at 8:40 PM.

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Village President                        Village Clerk