March 2015 Minutes

MARCH 10, 2015

REGULAR MEETING OF THE

MELVIN VILLAGE BOARD

President Harold Forbes called the meeting to order at 7:03 PM with the Pledge to the Flag followed by a short prayer given by Clerk Lynn Duke. Those present beside the President and Clerk were: Village Treasurer and Water Collector Judy Schall, Trustees: Vern Shapland, Jimmy Moore, Brian Grady, Glen Netherton and Wm. Curtis. Also present were: Village Maintenance Supervisor Larry Boundy, Village Water Supervisor Alan Thackeray and Press Rep. Jean Thackeray. Guests present were: Shannon Pabian, Tenisha Watson, and Mario Martinez.

Minutes from the previous meeting were read by Clerk Duke. Hearing no corrections or additions, Brian Grady made the motion to accept the minutes as read, seconded by Vern Shapland. Vote: 5-yes, 0-no. MC. Guests Shannon Pabian and Mario Martinez were attending to hear about the hiring of a new Water Meter Reader, Tenisha Watson was there to listen.

Village Maintenance Reports: Larry Boundy/Alan Thackeray

*Larry asked for approval to buy fertilizer and weed killer for park and other property, the board told him to get it.

*Metal detector is not working, it is in for repairs. If it cost more than half the cost of a new one, then buy a new one.

*Emergency siren did not go off when it was tested. It will be $1100.00 for new battery and labor. Motion to buy the new battery and have it installed was made by Jimmy Moore, seconded by Wm. Curtis. Roll Call Vote: V. Shapland-yes, J. Moore-yes, B. Grady-yes, W. Curtis-yes, and G. Netherton-yes. MC.

*Alan reported a pressure switch malfunction. He took it apart and cleaned it and it is working now but he will talk to Jim Sommers to see if he can take a look at it as well.

*Asked if we could change the water meter reading to the part of month. It would make the numbers on the pumping and readings closer for reports and so on.

*He is getting the scraping and painting done in pump house slow but sure.

Vern Shapland made the motion to accept the Maintenance Reports, seconded by Wm. Curtis. Vote: 5-yes, 0-no. MC.

 

Village Treasurer’s Report: Judy Schall

*Judy presented the Treasurer’s Report, everyone looked it over and then it was filed for audit.

*Judy then presented the bills that were due for payment. With no questions asked, Vern Shapland made the motion to pay the bills, seconded by Brian Grady. Roll Call vote: B. Grady-yes, J. Moore-yes, V. Shapland-yes, W. Curtis-yes. MC.

COMMITTEE REPORTS

Park: Sharon Forbes

No report.

Streets, Alleys, Water, Drainage, Trees: Jimmy Moore/Glen Netherton

Still have trees that need to be trimmed and otherwise cared for.

Nuisance & Public Health: Brian Grady/ Wm. Curtis/Vern Shapland

*Will talk with attorney and try to get things rolling for nuisance properties.

*Need to take care of getting old stove out of Community Hall and a new one to take its place.

Animal Control, Village Improvement:

No Report

Village Government and Insurance: Lynn Duke

*Breeden property needs to be appraised and see about a variance?

*Lots uptown need to categorized for tax purposes

Old Business:

The hiring of a new Water Meter Reader was the next on the agenda. Since we had two applications, the Board chose to go into closed session to discuss this. The Board adjourned in to closed session at 7:45 PM.  The Regular Meeting reconvened at 7:53 PM. The Board decided to hire Mario Martinez as he had applied the last time we had an opening and the Board thought he would be good at the job as well. They thanked the other applicant and told her that they would fire her application.

New Business:

*Approve purchase of toilet at Community Hall. Wm. Curtis made the motion to purchase new toilet, seconded by Brian Grady. Roll Call Vote: G. Netherton-yes, W. Curtis-yes, B. Grady-yes, J. Moore-yes, V. Shapland-yes. MC.

*A letter was received soliciting money for a local girl to go as an exchange student to Denmark. It is thought that we cannot and should not use tax/public money in this way. For something that benefits the community as a whole is different than for an individual and it would set a precedence that we cannot legally do.

*Judy Schall said that the Village of Buckley got help from USDA to build a building to be used for a restaurant and wondered if she could apply for a grant for a building for Melvin for a restaurant/bar. The Board told her to look into it with a motion coming from Vern Shapland and seconded by Brian Grady. Vote: 5-yes, 0-no. MC

Glen Netherton made a motion to adjourn, seconded by Jimmy Moore. Vote: 5-yes, 0-no. MC.

Meeting adjourned at 8:10 PM